The Challenges of LMS Implementations and How to Overcome Them

Training and Learning are critical for the growth and success of all organizations – big or small and across different industries. A Learning Management System streamlines learning and is put in place to manage the entire training process in an organization. Modern LMSs and e-learning software do that and more. As with any new system,…

Training and Learning are critical for the growth and success of all organizations – big or small and across different industries. A Learning Management System streamlines learning and is put in place to manage the entire training process in an organization. Modern LMSs and e-learning software do that and more. As with any new system, there are some challenges in implementing an LMS. In this article, we share some of the challenges and some time-tested ways of overcoming them.

Choosing the right LMS
There is a lot to choose from when talking of LMSs in the modern e-learning scenario. Most regular LMS can streamline content and deliver it to the learners as per their needs. They also keep a track of learner progress and can create reports on the same.

But for organizations that need more, advanced LMSs are equipped to manage and render different types of content including audio recordings and videos. The media players are often built within the LMS to aid ease if use and also dispel security concerns. The learners do not have to exit the system or download any of the multi-media content or software to their devices – the audio-visuals are run seamlessly within the Learning Management System as part of the course material.

Similarly, organizations that have many employees who are accredited to learning on the go, the LMS needs to be mobile enabled to help learners access content whenever they want.

The challenge of something 'new'
While implementing a new LMS, the change management is a huge concern. While most employees are not averse to learning, they may have a mind-block about learning in a self-paced manner without the direction of an instructor. This mind-block is the greatest challenge of LMS implementation.

To overcome this challenge, the LMS should be marketed very well among the learners as well as the various stakeholders. The benefits of the system – both long term and short term should be made very clear to the group. Directed efforts to reach out to the learners and stakeholders should be made – through mailers, banners and events. Training sessions should also be held to get the learners get accustomed to the e-learning software and workings of the new system.

Empower learners to choose their own learning path
Adult learners do well by taking charge of their own learning. And a LMS can empower learners to do so with great ease. This benefit of the LMS can be highlighted to encourage learners.

In addition to user-data related to course completions, LMS can also generate relevant data on learner-interactions within the LMS. Most modern LMSs have assessment engines which can identify the individual learning needs of each learner and then send recommendations accordingly. The learner can then take the recommended course and increase their potential in areas they were lacking. This gives the learners a sense of freedom to choose to learn what will benefit them as per their individual needs.

Getting the most out of the new system
Modern LMS can do more than just make e-content available. Various built in features like search, virtual classrooms and rapid authoring tools can create better utilization of the system – for the learners, stakeholders as well as the organization.

Learners can browse through the catalog of the courses available on a LMS. Fluid designs and easy to navigate User Interfaces make sure that the learner can access content faster and easier. Virtual classrooms can be run within the system, for greater learner engagement with instructors and peers. With rapid authoring tools, content can be created and upgraded quickly with the changing needs if the learners. In addition, features like chat, social networking and collaboration tools are also built in to create a complete learning ecosystem-system within the LMS that takes care of all the training needs of the learner. This all-encompassing nature of LMSs can also be highlighted to make sure the learner realizes all the extended benefits of the system.

Post implementation challenges
A support desk should be available for handling the post implementation questions of the learners. Also feedback from the learners should be incorporated into developing the capabilities of the LMS and making it more suitable to meet the requirements of the learners.

A learning management system brings in with itself certain amount of change in the ways that training is delivered and consumed in an organization. With due efforts to help and support the learners through the change can help bring the learning initiative to success. It is also a sure-shot way of gaining ROI and gain the most out of a LMS.